Facility Maintenance and Repair Costs

Facility Condition Assessments are conducted to determine a “snapshot-in-time” look at the current condition of the Palos Verdes Peninsula Unified School District’s facility assets. The condition of the various components are evaluated to determine when they need to be considered for replacement such as flooring, light fixtures, HVAC equipment, and so forth. These Facilities Maintenance and Repair Costs are projected 20 years into the future to capture the complete lift-cycle of all major building components. The following broad categories organize these costs.

• Seismic Repairs are related to the “AB 300” seismic (earthquake) safety survey of certain types of structures that were constructed prior to the 1976 California Building Code and are currently used by K-12 students and teachers. The AB 300 requirements apply to buildings whose primary structural frame consists of concrete, masonry, or steel; wood frame buildings are excluded.
  For the Palos Verdes Peninsula Unified School District, only three campuses include such “AB 300 buildings”:
  
  • Miraleste Early Learning Academy;
  • Miraleste Intermediate School; and
  • Palos Verdes Peninusula High School.
  Read more about these buildings in the PVPUSD Seismic Structural Evaluation and Recommendations report (large file; note an additional five percent [5%] escalation has been added to the costs in this report to carry them from 2016 to 2017 dollars).
  Read more about AB 300 on the DSA website.
• Immediate Repairs are items that must be addressed within the next year (also known as “Year 0”). Immediate Repairs require immediate action. This could be due to existing or potential unsafe conditions; building or fire code violations; or conditions that, if not addressed, have the potential to result in, or contribute to, critical element or system failure within one year or will most probably result in a significant escalation of its remedial cost.
• Replacement Reserves are for recurring probable expenditures, which are not classified as operation or maintenance expenses (covering Years 1 through 10). Replacement Reserves are reasonably predictable both in terms of frequency and cost; however, this category may also include components or systems that have an indeterminable life but, nonetheless, have a potential for failure within an estimated time period. Replacement Reserves exclude systems or components that are not considered material to the structural and mechanical integrity of the subject property.
• Long-Term Items are similar to Replacement Reserve items but will incur costs more than 10 years from now (also known as Years 11 through 19). While still reasonably predictable, this category is more subject to fluctuations based on future needs and unforeseen developments in technology and processes.

In addition to these categories, the Immediate Repairs and Replacement Reserves costs can be combined as a Capital Needs Total budget (short-term costs from Year 0 through Year 10, plus AB300 Seismic Repairs where applicable); and the Capital Needs and Long-Term Items costs can be combined as a Deficiency Repair Total budget (long-term costs from Year 0 through Year 19, plus AB300 Seismic Repairs where applicable). The Capital Needs Total is useful for considering near-term costs related to a given site. In contrast, the Deficiency Repair Total is more useful for a long-term forecast of costs if no new work is done.

Campus Master Plan costs are those associated with the needs identified from gathering input from district staff, parents, students, and community members. These are the anticipated costs for campus improvements which, in turn, would affect the Facility Maintenance and Repair Costs as described above. The PVPUSD Facilities Master Plan was created with a much broader look at the district’s facilities needs beyond the maintenance and repair of their current facilities. The development of the master plan included:

• Establishing the Guiding Principles as filters through which all master plans should be viewed.
• Reviewing the district’s curriculum to understand how our facilities support curriculum delivery to best serve our students.
• Meeting with established committees of individuals at each campus to discuss the needs and vision for their schools.
• Gathering comments and conversations from parents and community members through a series of Community and Parent Input Sessions held between March and May 2017.
• Analyzing local Demographic Information looking at enrollment projections and capacities at each campus.

All of these factors were used to develop the master plans at each campus. As these identified master plan projects are completed, updated Facility Assessment Reports will provide our district with a new maintenance schedule as well as project revised equipment and systems replacement costs associated with each completed project. Please visit the Facilities Assessments page for further information and insight into how they influence the PVPUSD Facilities Master Plan.